LEGAL TERMS AND CONDITIONS FOR THE “PALLADIUM REWARDS ANNIVERSARY PRIZE DRAW” by PALLADIUM GESTIÓN, S.L.U., October 17, 2023
1. Company organizing the Prize Draw
PALLADIUM GESTIÓN, S.L.U., with a registered office on Avda. de Bartolomé Roselló, 18, 07800 Ibiza, Balearic Islands, Spain, with tax identification number B-16.652.760 (hereinafter “Palladium”) is organizing a Prize Draw called PALLADIUM REWARDS ANNIVERSARY PRIZE DRAW (hereinafter the “Prize Draw”) subject to these terms and conditions, to reward the loyalty of the members of the loyalty program known as Palladium Rewards, a program which rewards stays and purchases by its members in hotel establishments managed by Palladium or its business group, by assigning points that can be used for stays or purchases in those establishments (the “Program”).
2. Duration, requirements, and mechanics of the Prize Draw
The Prize Draw will take place from 00:01 a.m. on October 17, 2023 till 23:59 p.m. on October 24, 2023 (“Prize Draw Duration”).
You must be registered in the Program to participate in the Prize Draw. All members already registered in the Program at the time the Prize Draw is announced, as well as those who register after the Prize Draw is announced for the sole purpose of taking part in it, can participate.
To participate, they only have to express their wish by clicking on the “I WANT TO PARTICIPATE” button found on any of the Palladium Rewards anniversary campaign materials that advertise the Prize Draw (newsletter, landing page, website, social media).
3. Drawing the winners
During the Prize Draw's Duration, the easypromosapp platform will register all the participants each day and when the Prize Draw is over, will randomly draw eight (8) winners and eight (8) substitutes.
Within no more than ten (10) calendar days of the end of the Prize Draw Duration, Palladium will contact the winners using the email in the program's database to notify them of the results.
If the winners fail to answer the email within three (3) days, the prize will go to the substitute.
4. Prize – General Conditions
Those participants who win, in accordance with the records reported by the easypromosapp platform, will receive 250,000 Rewards points (the “Prize”), the equivalent of €/$1,000 in points, that can be redeemed for accommodation and purchases at any establishment under the following Palladium Hotel Group brands that accepts Rewards points.
- Ushuaïa Ibiza Beach Hotel
- Bless Collection Hotels
- Only You Hotels (except Only You Hotel Málaga)
- TRS Hotels
- Grand Palladium Hotels & Resorts
- Palladium Hotels
- Fiesta Hotels
- 45 Times Square Hotel
The Prize will be transferred to the Palladium Rewards account of each winner within a maximum of thirty (30) calendar days of the end of the Draw Duration date (“Prize Transfer Deadline"). The Rewards points transferred as the Prize will be valid for six (6) months from the date of transfer to the winner’s account- except for Rewards points that the winner would like to use at the Ushuaïa Ibiza Beach Hotel and Palladium Hotels brands, which will be valid for nine
(9) months since these brands’ opening dates are later than the rest.
The Rewards points that have not been used by the winner within six (6) months of being awarded, or nine (9) months in the case of Ushuaïa Ibiza Beach Hotel and Palladium Hotels brands, will be automatically removed from their Program account.
If the winner has left the Program (i) before being notified of being named winner or (ii) before the Prize Transfer Deadline is reached, the Prize will be transferred to the person in the next position in line with the records reported by the easypromosapp platform, and if that person has left the Program before the deadlines described in points (i) and (ii), the Prize will be transferred to the third position, and so on and so forth. This process will also be applicable if there is any error in the data provided by the winning participant that prevents them from being identified or localized.
5. Reservations and limitations
Palladium shall not accept any liability if there are any errors in the data provided by the participants that could prevent them from being identified or localized if named winners.
Palladium shall not accept any liability for damages of any kind that could result from the lack of availability or continuity of operations of the supports through which participation in the Prize Draw is enabled and/or that allow their development and/or conclusion, especially including, but not limited to, problems accessing the online systems and platforms used for that purpose.
Palladium reserves the right to eliminate for due cause any participant who defrauds, alters, or disables the correct operation and normal course and rules of the Program and/or Prize Draw.
Palladium reserves the right to shorten, delay, change, or cancel the Prize Draw under exceptional circumstances that prevent it from being held or continued, and will notify the Participants of this.
Palladium will not take responsibility for cases of Acts of God that might prevent winners from fully or partially enjoying their Prize.
6. Data protection
In line with the provisions of the valid regulations on personal data protection, Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 (GDPR) and Organic Law 3/2018 of December 5 on the Protection of Personal Data and guarantee of digital rights, participants of the Prize Draw are hereby informed that their data will be processed by Palladium Gestión, S.L.U. as data controller, registered office Avda. Bartolomé Roselló, 18, Ibiza, Balearic Islands, Spain.
Participant data will be those identifying data needed to participate in the Prize Draw.
The purpose of the processing is to undertake the Prize Draw, as well as to publish the winners and then proceed to deliver the Prize. The basis for legitimacy is the express acceptance of these rules for the interested party to participate in the Prize Draw.
Their data will not be provided to third parties except when legally obliged to by:
· the State Tax Administration Agency to fulfill fiscal obligations related to the Competition, if applicable,
· the administrative authorities that might require it within the framework of compliance with the legal obligations of the data controller or within the framework of any proceedings that may be opened by them in relation to Participant claims, or
· the competent legal authorities.
Participant data will be held while this Prize Draw is being processed. They will be frozen for the legally established period to meet the requirements of any possible claims.
The winners’ data, including those whose entries eventually prove unsuccessful, will also be held for the time needed to manage the Prize’s delivery, the publication of the results of the Prize Draw, as well as to comply with the legal, tax, and administrative requirements related to the Prize Draw. Afterwards, they will be frozen for the legally required periods for possible tax and administrative liabilities, as well as legal actions that might derive from them and the promotion.
Participants can exercise their rights of access, rectification, suppression, limitation, portability, and, if appropriate, opposition, as well as cancel the consent granted.
To exercise your rights, please send a letter to the postal address indicated above or an email to rgpd@palladiumhotelgroup.com. Please specify which of the rights you would like to exercise and attach an image of your national ID or another equivalent ID document. If you act through a legal or voluntary representative, please provide documentation that accredits that representation and their ID.
Furthermore, if you consider that your right to the protection of personal data has been violated, you may lodge a complaint with the Spanish Data Protection Agency (www.agpd.es).
7. Acceptance of the terms and conditions
The Participant accepts these rules in advance, stating that acceptance by expressly consenting to their participation in the Prize Draw.
8. Period claims accepted
Any kind of claim related to the Prize Draw and these rules must be submitted within thirty (30) calendar days of the Prize Transfer Deadline. No claim whatsoever related to this matter will be accepted after that.
9. Law and jurisdiction
These terms and conditions are governed by Spanish common law. For any concern that may arise regarding their interpretation, the parties submit themselves to the jurisdiction of the courts and tribunals of the city of Ibiza, Balearic Islands, Spain, expressly waiving any other jurisdiction that may correspond with them.
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